A Quick Guide to Video Conferencing

 

   

Video conferencing has become the new way of organizing business meetings. It improves the efficiency of the employees, reduces substantial costs, and helps business people make informed decisions. As per a recent study, the video conferencing industry is currently worth $14 billion. By 2027, this industry is expected to grow at a 20% compound annual growth rate. 

Advancements in digital technology and subsequent consumer demands play a key role in the growth of this industry. Read this guide to learn how a video conferencing system works and how it can benefit your business.

 How Does It Work?

The main driver for video conferencing is the Voice over Internet Protocol (VoIP). This modern technology has made video and audio communication easy and smooth. Codecs, a set of algorithms, is used to transfer video and audio signals from one location to another.

Whenever a person starts speaking, the microphone catches an analogue signal with the video signal being collected by the camera. After that, VoIP technology digitally codes these signals to transmit them over the internet.

In the next step, these digital signals are transformed into audio and video signals so that attendees can hear and see what is happening. In most video conferencing applications, echo cancellation is installed to reduce lags between audio and video feed.

 In What Purposes Do Businesses Use Video Conferencing?

Video conferencing software is used by a large number of businesses for various purposes, including:

• HR and recruiting: Employers conduct live video to conduct interviews. It helps them reduce significant travel costs and reach out to more eligible individuals.
• Digital signage: Businesses use updated video conferencing software to deliver advertising messages at the time of purchases, communicate with staff, and provide directions in public spaces.
• Supply chain management: Many businesses are now serving international customers. For them, video conferencing has become a reliable way to communicate with all the involved parties and keep track of what is happening in production facilities in any other country.

   

 

What Are the Benefits of Video Conferencing?

Following are the reasons video conferencing has become highly popular among companies worldwide.

Reduction in Travel Time and Costs

This is the most significant benefit of video conferencing. Internet teams, IT personnel, and company managers can now join client meetings and discuss essential matters from any place, provided they have a strong internet connection. It improves business productivity. 

Employee Retention

When you have video conferencing, the travel requirements will be much less. It will, in turn, allow your employees to balance their work and life better. Real-time face-to-face interactions through videos will also help them build a strong relationship among themselves.

Productive Meeting Sessions

Video conferencing will also help you arrange more structured meetings. You will only have to provide your employees with a start and end time and the conference link. They can easily enter the virtual meeting room, and the meeting can start without any delay. Because they do not need to deal with many emails or voicemails, this method saves time. 

Also, because the time is limited, people avoid talking about unnecessary matters and focus on the meeting agenda. It makes the meeting sessions more productive.

 

What Are the Popular Video Conferencing Systems?

Some of the most popular platforms include:

• Google Meet
• Webex
• Zoom
• Skype

Remember that irrespective of the platform, you must have the correct live video tools for effective communication.

 

Use Yealink VC800 to Fulfil Multiple Conference Needs

      

If you want to satisfy multiple conference needs for your small company, the best system you can purchase is Yealink VC800. Following are the key advantages of this system. 

• It has a powerful built-in MCU and supports 24-site high-definition video conferencing capacity. The best thing about it is that you can divide it into two virtual meeting rooms. This setup enables multiple participants to share their content at the same time.
• Another key feature is its multi-camera setup, where a maximum of nine cameras can work simultaneously. This feature will allow you to control each camera, set a specific picture for a full-screen view, and put all cameras in a single image. 
• You can connect VCC22 and VC800 cameras to the PoE switch using only Ethernet cables to deploy the camera system. You will neither need extra power supplies for VCC22 nor an extra video matrix.
• Because multiple parties can interact on the electronic whiteboard, they gain an excellent collaborative conference experience.
• This room system also works well with popular cloud conferencing platforms like Zoom, GoToMeeting, and Bluejeans.

                              

 

Specifications 

Let us have a quick look at some of the specifications.

• VC800 Camera and Video Codec Unit
• Two CP wireless expansion microphones with charging base
• Touchscreen Tripod Conference Phone and Control Device (CP960)
• Remote Control VCR11
• Cable Hub VCH50

The Yealink VC800 price in India is around 4.01 lakhs.

 

Final Thoughts

Many companies now offer business VoIP phone service. However, consider the costs and what they are offering in their plans while making your decision.